CARES Act Reporting

Last Updated: 4/12/2021 3:23 PM

CARES Act Reporting

(Higher Education Emergency Relief Fund)

INTRODUCTION

Section 18004 of the CARES Act directs the Secretary of Education to allocate funds out of the Higher Education Relief Fund to higher education institutions to directly support students facing urgent needs related to the COVID-19 pandemic, and to support institutions as they cope with the immediate effects of the COVID-19 pandemic, including school closures.  Baldy View Regional Occupational Program (Baldy View ROP) is required to provide regular reporting to the U.S. Department of Education (ED) on the use of funds authorized by the CARES Act. The information noted below is intended to not only meet the reporting requirements of the CARES Act but also for transparency purposes to provide information to the public regarding Baldy View ROP’s use of the Higher Education Emergency Relief Funds (HEERF) under the CARES Act, which includes Section 18004(a)(1) – Student Portion, Section 18004(a)(1) – Institutional Portion and Section 18004(a)(3) – Funds for the Improvement of Postsecondary Education (FIPSE). 

 

 

SECTION 18004(a)(1) – STUDENT PORTION

Section 18004(c) of the CARES Act requires institutions to use no less than 50 percent of the funds received from Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students for expenses related to the disruption of campus operations due to coronavirus (including eligible expenses under a student’s cost of attendance such as food, housing, course materials, technology, health care, and childcare).

 

Acknowledgement of Funding and Certification

Baldy View ROP acknowledges that the institution’s authorized representative signed and returned to the Department of Education the Recipient’s Funding Certification and Agreement to Students under the CARES Act. Baldy View ROP gives its assurance that the institution has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

 

Total Award

Baldy View ROP has been awarded a total of $61,625 under Section 18004(a)(1) of the CARES Act. The US Department of Education issued Award No. P425E205482 for a total amount of $30,813 which will be provided directly to students impacted by campus disruptions due to coronavirus.

 

Funds Distributed to Date

The total amount of funds that Baldy View ROP has been awarded from the Department pursuant to Baldy View ROP’s Certification and Agreement [for] Emergency Financial Aid Grants to Students is $30,813. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act to date, as of the Quarter Ended March 31, 2021, is $30,813.

 

Student Eligibility

The estimated total number of Baldy View ROP students eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965, and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is 22. This estimate is based on the number of students who submitted the Free Application for Federal Student Aid (FAFSA).

 

Total Student Awards Made

The total number of Baldy View ROP students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act to date, as of the Quarter Ended March 31, 2021 is 22.

 

Methods Used to Determine Which Students Received Aid

& How Much

Baldy View ROP’s general eligibility criteria for HEERF Emergency Assistance Grant funds are as follows:

  1. Student has completed a Baldy View ROP application for HEERF under the CARES Act and has incurred expenses due to disruptions caused by the Coronavirus pandemic.
  2. Student must be eligible to receive federal financial aid.   Baldy View ROP must have received a processed 2020-2021 FAFSA for the student.
  3. Student is currently attending an eligible Adult Program.
  4. Student is making satisfactory academic progress (SAP).

 

Emergency Financial Aid Grants will be used to assist students who require financial assistance due to Coronavirus circumstances and expenses related to the disruption of campus operations due to the Coronavirus. The goal is to keep students on the path to academic success during this unexpected crisis. Emergency Financial Aid Grants help any current enrolled student who faced financial difficulties due to Coronavirus.

 

Students were notified by email on August 7, 2020 regarding the general eligibility criteria and were also provided the application.

Students who met the general eligibility criteria for funds were further notified by email on 10/7/2020 of their eligibility, check amount (Pell vs. Not Pell Eligible Students) and information on check distribution. 

 

As of the Quarter ended December 31, 2020, all “Section 18004(a)(1) – Student Portion” funds received ($30,813) have been distributed to students.

 

Instructions, Directions, or Guidance Provided to Students

Acknowledgement of Receipt And Understanding- HEERF- Student

Email Sent to Students (Not Pell Eligible) – 10-7-2020

Email Sent to Students (Pell Eligible) – 10-7-2020

Student Application – HEERF

Email Sent to Students – 8-7-2020

 

Archived Reporting – Section 18004(a)(1) – Student Portion

Quarterly Reporting (December 2020) – HEERF - Student

Quarterly Reporting (September 2020) – HEERF - Student

Reporting As of 9-2-2020 – HEERF - Student

Reporting As of 8-21-2020 – HEERF - Student

 

SECTION 18004(a)(1) – INSTITUTIONAL PORTION AND SECTION 18004(a)(3) – FIPSE

Section 18004(a)(1) – Institutional Portion of the CARES Act allows Recipients to use up to 50% of the funds received under 18004(a)(1) to cover any costs associated with significant changes to the delivery of instruction due to the coronavirus so long as such costs do not include payment to contractors for the provision of pre-enrollment recruitment activities, including marketing and advertising; endowments; or capital outlays associated with facilities related to athletics, sectarian instruction, or religious worship.

 

Baldy View ROP used their Institutional Portion of Section 18004(a)(1) to provide additional grants to students.  Students who met the general eligibility criteria for funds were notified by email on 12/14/2020 of their eligibility, check amount (Pell vs. Not Pell Eligible Students) and information on check distribution.  Baldy View ROP’s total Institutional Portion Award in the amount of $30,812 was distributed to students during the Quarter Ended 12/31/2020.

 

Section 18004(a)(3) - FIPSE of the CARES Act authorizes the Secretary to allocate funds for part B of Title VII of the Higher Education Act of 1965, as amended (“HEA”), for institutions of higher education that the Secretary determines have the greatest unmet needs related to coronavirus. Pursuant to Section 18004(d)(1) of the CARES Act, the Secretary gave priority to any institution of higher education that is not otherwise eligible for funding under Sections 18004(a)(1) and 18004(a)(2) of the CARES Act of at least $500,000 and demonstrates significant unmet needs related to expenses associated with coronavirus.

 

On September 24, 2020, Institutions were notified that Quarterly Budget and Expenditure Reporting would be required for Section 18004(a)(1) – Institutional Portion, Section 18004(a)(2) and Section 18004(a)(3) – FIPSE.  Of these Sections, Baldy View ROP only qualified and applied for two of the sections:  Section 18004(a)(1) – Institutional Portion and Section 18004(a)(3) – FIPSE.  Quarterly Budget and Expenditure Reports must be posted no later than 10 days after the calendar quarter (October 10, January 10, April 10, July 10) apart from the first report, which was due October 30, 2020.

 

Quarterly Budget and Expenditure Reporting – Section 18004(a)(1) – Institutional Portion and Section 18004(a)(3) – FIPSE

Quarterly Reporting (3-31-2021) – HEERF – Institutional and FIPSE

 

Instructions, Directions, or Guidance Provided to Students (Additional Student Distributions for Section 18004(a)(1) – Institutional Portion and Section 18004(a)(3) – FIPSE)

Acknowledgement of Receipt And Understanding- HEERF- Institutional

Email Sent to Students (Update) – Institutional – 12-18-2020

Email Sent to Students (Postponement) – Institutional – 12-14-2020

Email Sent to Students (Not Pell Eligible) – Institutional – 12-14-2020

Email Sent to Students (Pell Eligible) – Institutional – 12-14-2020

 

Archived Quarterly Budget and Expenditure Reporting – Section 18004(a)(1) – Institutional Portion and Section 18004(a)(3) – FIPSE

Quarterly Reporting (12-31-2020) – HEERF – Institutional and FIPSE

Quarterly Reporting (9-30-2020) – HEERF – Institutional and FIPSE

 

For questions or concerns regarding Baldy View ROP’s CARES Act (HEERF) Reporting, please contact our Fiscal Analyst, Koria January via email at koria_january@bvrop.org or via phone at (909) 947-3400 Ext. 1211.